Many non-profit organisations that are selflessly driven to providing support and care to the marginalised communities suffer from the lack of proper administrative tools to manage their centre’s operations. A more apt administration system would allow a non-profit motive centre to
- Run smooth management processes
- Grab the attention of potential benefactors
- Keep track of all beneficiaries.
- Create a loud existence for the institution via innovative strategies
- Plan and implement successful events
- Provide an easy interface for donors to transfer funds
- Manage the retention of current donors
The easiest way to adopt a management system is through digitising the administrative endeavours. Systems that houses modules to facilitate volunteer centres are called Volunteer Management Systems’. These systems do not limit a charity organisation to one scope; it unlocks possibilities in numerous mannerisms. All the processes of the non-profit motive organisation will be upgraded, augmented innovatively, and made faster in the digital world.
How can Volunteer Management Systems really help?
1. Build durable and strong corporate relationships
Corporate partnerships are not confined to a sponsor by someone who owns a big enterprise. It can be someone who provides for the charity organisation when they require something specific, someone who gives the ‘charity of the year’ on an annual basis or even someone who provides volunteers, either way, corporate partnership sparks long-term benefits than a short-term financially appealing amount. They can market your organisation, provide consultation to make your organisation more noteworthy by your community, help your organisation face threats and challenges, provide resources- both tangible and intangible- when you really need them, etc.
Volunteer management systems would generate useful information that would be ideal when pitching ideas to such donors who are willing to keep long-term benefits flowing to the charity centre. Corporate partnerships would be the root cause of the non-profit motive organisation’s static standing. The Volunteer Management System can provide detailed reports of:
- Updated records of beneficiaries
- Successful events that were conducted by the organisation
- A skill report of current volunteers and members
- A description of the innovative tools that supports the centre
- A set of feasible goals that are equally beneficial for both the parties
- With solid information like this, any company would be impressed in providing support to your charity centre without any hesitation whatsoever.
2. A to Z Management of the charity centre
A reliable Volunteer Management System would allow all management endeavours starting from the most minute management process to complex and distributed management processes to be done easily. It would allow the management system to handle members, volunteers, donors and beneficiaries to be controlled simultaneously allowing the managing board to know everything at any time from anywhere. Two of the main features that are inherited by such software are:
- Simplicity
The simpler the Volunteer Management System gets, the better it will allow the user to perform his/her tasks. Since members of a charity centre are loaded with continuous data and decisions to make, the interface being problematic is even more deteriorating. This is why good digital solution providers must be chosen to build convenient and simple interfaces to charity centres that would simplify their managerial decision-making, allowing it to be almost effortless. - ‘One-click per task’ feature
Simplified dashboards, links, and shortcuts must be integrated into the system to help every activity to be just one minute away- to donate,
- to join the centre,
- send mass messages to members and donors etc
3. It must be a multi-faceted Software
What does a multi-faceted software allow? It allows specialised modules to be incorporated into one big system, which is the Volunteer Management System. These modules can be:
- Online donation portals
- Online/offline fundraising
- Scalable Donor directories
- Volunteer Management software
- Online events registration and payments
- Online events payment software
- Membership Management software
- Mass emailing hubs
- Application Programming Interface (API)
4. International Supporters
Supporters who are overseas will be aware and willing to join hands with the support centre if they are being informed about the centre via the internet. Charity systems allow such international parties with similar intentions to initiate in joining order to cooperate with the support organisation. This would be immensely value-accumulating to the good deeds and endeavours that have already been made by the centres.
Volunteer Management Systems are, therefore, a necessity that any charity centre should possess to unlock a diversity of various opportunities that can help them serve in providing a broader support system to the supporters. When organisations think ahead of time, technology is a ‘close at hand’ solution, and innovative digital solution providers are developing such solutions.
Click here to see how Tigernix can build you a customised solution for your charity centre.